|
PRINCIPAL TASKS (in alphabetical
order)
| Committee
Administration |
 |
Select another Task |
The Committees section's main role is to service the Council's Committees
by preparing agendas, clerking the meetings, writing minutes, and dealing
with work arising. The section also has a wide number of associated administrative
duties such as the issue of Bus Permits, the opening of tenders, street
collection licences etc. It also co-ordinates the needs and responsibilities
of elected Members by registering their declared interests, collating
and delivering their post, providing publications and a number of other
functions.
The Committee Section Staff arrange formal tender openings.
| Elections |
|
Select another Task |
The Elections Section is responsible for producing the Annual Register
of Electors (which involves a house to house canvass of 30,000 properties)
and for running elections. The description of the role is simple, but
the work is sometimes complex and often pressured. The Chief Executive
Officer is legally responsible for both functions, but on a day-to-day
basis the two Elections staff are managed through the Head of Corporate
Administration, and to deal with the workload when Elections are held,
other departmental staff assist as required.
| Office
Services |
|
Select another Task |
The Division provides a number of corporate support services (eg reception,
switchboard, non-I.T. telephone support, ordering of publications) used
by all departments of the Council, as well as departmental services such
as word processing. Many of the routine but important departmental functions,
such as filing, sickness records, time sheets, stationery, furniture and
equipment are controlled by the small office services section.
| Public
relations and dissemination of information |
|
Select another Task |
Central co-ordination of press releases, and publications, such as the
Borough Guide and Annual Report, is undertaken by the Head of Corporate
Administration with the assistance of members of the Committee section
( the Council has no Public Relations department). The Committee section
also undertakes the maintenance of various registers (outside bodies,
etc) and publishes reference material (eg information handbook) which
is not service-specific.
| Word
Processing |
|
Select another Task |
This essential section provides for the word processing and document
production needs of the Department. Some operators are trained in graphics
as well as word processing packages, and work is subject to regular quality
control monitoring.
|
